|MSC Permanent Minutes January 28, 2012|
MIDDLETON SCHOOL COMMITTEE
SPECIAL BUDGET MEETING
FULLER MEDIA CENTER
JANUARY 28, 2012
A Special Budget Meeting of the Middleton School Committee (MSC) was held on Saturday, January 28, 2012 in the Fuller Meadow Nathan Media Center, 143 South Main Street, Middleton, MA.
Members Present: Mindy Wogan, Chairperson, Teresa Buono, Tasha Cooper, Maria Scarpa, and Lisa Saxonis (new member)
Others Present: Bernard F. Creeden, Superintendent; Steven Greenberg, Director of Finance and H.R.; Sharon Lyons, Director of Special Education; Diane Carreiro and Betsy Boulanger, Principals; Lisa Schaeffenberg and Meredith Winchell, Teachers; Dale Marshall, School Nurse; and Mary Farley, Recording Secretary
M. Wogan called the meeting to order at 8:35 a.m.
1. Pledge of Allegiance: Everyone present stood and recited the Pledge of Allegiance.
2. Remarks from the Public: The MSC thanked Lisa Saxonis for joining them today and welcomed her as a new member of the Committee.
3. Reports from Other Committees: Dr. Creeden reported that M. Wogan, S. Greenberg and he had met with the I. Singer on Friday. We will be getting an invitation to attend an upcoming Finance Meeting. Our next regular meeting is on February 6, 2012.
B. REPORT OF THE SUPERINTENDENT: None.
D. CONSENT AGENDA:
1. Approval of the Minutes: T. Buono moved to approve the Minutes of the Meeting of December 12, 2011 as presented. Second by T. Cooper. Motion carried 4-0-1 (L. Saxonis abstained).
2. Approval of Bills and Payroll: T. Buono moved to approve the following Bill and Payroll Warrants. Second by T. Cooper:
Bill Warrant dated 1/26/12 in the amount of $3,099.49
Bill Warrant #TTU 12-11 dated 1/26/12 in the amount of $213.78
Payroll Warrant dated 2/2/12 in the amount of $265,203.31
Bill Warrant #12-17 dated 1/24/12 in the amount of $71,055.46
Bill Warrant #12-17 Café dated 1/24/12 in the amount of $11,238.97
Motion carried 5-0-0.
C: NEW BUSINESS:
1. FY 2013 Budget Development:
• Discussion of the FY 2013 Budget: S. Greenberg explained that the appendices were delivered yesterday by email. He walked those present through the Budget Book explaining the three major parts. The salary workbook is a confidential document. M. Wogan explained that we are aiming to bring this in at 2% over last year, but after meeting with I. Singer yesterday, it is not as dire as 2%. We will be able to get to the new guideline of 4% as discussed with I. Singer.
S. Greenberg handed out the “FY 2013 Proposed Budget Adjustment Worksheet dated 1/28/12”.
Item #1 Fuller Meadow and Howe-Manning Textbooks at $146,137
Item #2 Fuller Meadow Technology Equipment at $60,000 (for replacement of equipment)
Discussion was that these two items should go on a Warrant Article.
We must decide whether we want to pay for the Math Curriculum all at once, or over two years and come to a final determination on the Technology.
Our Health Insurance cost is being reduced by 5% as stated by I. Singer. MIIA’s rates are expected to be released by the middle of February. Based on this, our rates should go down to single digits in Boxford and Middleton, and at Masconomet. Topsfield has not moved to a tiered plan yet. Our reduction is about $45,000 in the Health Insurance line.
Last year our auditor told us we have to spend down some of the Revolving Accounts funds (Preschool and Food Service). DESE has told us that we should have three months of funds available to protect these accounts so we don’t have to go back to Finance Committee for more money.
On the revenue side for FY’12, if we have a favorable experience, we may not have to take the offsets as planned for FY’12 and we can use them for FY’13.
Looking at the Adjustment Worksheet, S. Greenberg stated that he will look at leasing for Technology and compare prices.
S. Lyons addressed the Committee. The Special Education budget is for those things that are known. We did not budget for things that might happen. S. Lyons reviewed her section of the budget. There was discussion about Special Education items and why they are in the budget.
Professional Development across the board needs discussion with Christine Elliott. We may not take the initiative and may reduce the number of people who have contractual obligations.
This budget calls for the reduction of one Grade 3 classroom. Five Kindergarten classes have been budgeted for.
The MSC went through the Narrative Section of the Budget Book: S. Greenberg explained School Choice and the commitment it puts on the district.
Page 17: Curriculum: this needs to be discussed later.
Page 19: Phones – Budget or Warrant Article. The current phone system was installed in 1997. We could incorporate this into the Rental Revolving account and adjust the rental rate by increasing the square foot price. The roof and cupola need to be replaced. This would have to be undertaken by the Town of Boxford.
Page 20/21: Technology Specialist: S. Greenberg explained this to the MSC.
Page 27: S. Lyons explained the LLC-1 and LLC-2 Program. She also explained our responsibility for children placed in Out-of-District programs. If they are to remain there until age 22, we shift them over to Masco the month after their 13th birthday. Others transition on the first day of the school year of Grade 7.
Page 41 – Vision: Library Automation: This would cost approximately $12,000. It could possibly be a Warrant Article if it comes to be. We do have it at Howe-Manning and we would like to see it here at Fuller Meadow for more equity.
Music: This is a Vision Request for the purchase of new instruments that were not purchased through the Building Project.
Dr. Creeden explained the Music Budget. We have a $1,500 Music Budget. S. Greenberg will look into this and come back with an answer.
Administrative/Systemwide: The School Committee stipend has not been put in the budget. S. Greenberg will put language in regarding this.
Language Arts – Page 3: Increased by 31.96% for consumables and Kindergarten Open Court Materials. We are sharing this year and would like to purchase for next year. This could be a Warrant Article. It would cost $7,875 to add the textbooks and increase the Warrant Article. The Math program will be good for at least five years. Howe-Manning is only going up by $1,900 for consumables. S. Greenberg thinks it makes sense to put this on the Warrant Article. This will require future deliberation.
CCIM Math Supplies – Page 4: This is down this year, but will increase next year.
General Supplies – Page 3: S. Greenberg spoke to the representative. He had to add in a 3% inflation factor.
Howe-Manning Heating and Electric: This has not been a typical season and we have no history to base it on. The new building is two times the size of the old Howe-Manning. There was discussion about having the summer program at Howe-Manning.
This budget is not carrying the maintenance contract for ENE at Howe-Manning at $50,000. This needs to be discussed.
Page 10: Maintenance – ENE: T. Buono stated that Howe-Manning is not like Fuller Meadow. Howe-Manning requires another tier of the budget. The MSC must have more discussion on this. Fuller Meadow may need more Planned Maintenance in their budget.
S. Clifford will be asked to come to the meeting on February 6, to discuss this.
Maintenance of Grounds: We will be looking for a quote from Leahy for maintenance of grounds. The DPW will maintain Little Fenway. We will need a contractor to take care of the grounds and the conservation areas. We must have this discussion with the Finance Committee and Selectmen. We do not have the resources to take care of the grounds. We need to maintain curb appeal. Fuller Meadow will have a Community Garden project to take care of the courtyard. We have asked the architect to suggest a location for a garden project with a terraced approach.
T. Buono moved to approve the Adjustment Worksheet dated 1/28/12 as follows. Second by M. Scarpa.
1. Warrant Article
2. Warrant Article
3. Hold for discussion with Christine Elliott
4. and 5. M. Wogan and T. Buono are not comfortable with this. MSC should take S. Lyons’ recommendation and change this.
7. Leave on.
Motion carried 5-0-0.
S. Greenberg will make the changes and put the new numbers in. Right now we are at 4.99%. He will look at Music, ELA, Facilities Maintenance and Professional Development.
E. ADJOURNMENT: There being no further business, T. Buono moved to adjourn at 11:50 a.m. Second by T. Cooper. Motion carried 5-0-0.
Per the new Open Meeting Law, listed below are the document that were either distributed to the MSC before the meeting in a packet, or at the meeting.
1. Agenda for January 28, 2012
2. Minutes of the Meeting of December 12, 2012
3. Handout: FY 2013 Proposed Budget Adjustment Worksheet dated 1/28/12