| TSC Preliminary Minutes August 26, 2009
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Preliminary Minutes
Topsfield School Committee
Proctor School Library
August 26, 2009
7:30 P.M.
Members Present: Jeff Evaul (until 8:45), Rosemarie Lucey, Rebecca Brockelman and Jeanine Cunniff.
Others Present: Dr. Bernard Creeden, Steve Greenberg, Michelle Costa, Sarah O’Leary, Karen Devall, Kathy Curran and Dawn Cobak.
Absent: Susan Archer
The meeting was called to order at 7:35 p.m. by J. Evaul.
A. ROUTINES:
Dr. Creeden began the meeting by acknowledging Sue Martin, Joe Iarocci and Senator Kennedy, all of whom had recently passed away and made a contribution to the community.
1. Remarks from the Public: None
B. REPORTS:
1. Reports from Other Committees:
Proctor School Playground Initiative: Karen Devall and Dawn Seymour from the Playground Committee presented a tentative design for the new Proctor School Playground. S. O’Leary has overlooked the planning and has walked the grounds with the Committee to see where the tentative placement of the structures will be. The Committee is still short a small amount of money that they hope to have within the next few weeks. Once the money has arrived, they will order the play structure, which should be delivered within 5-6 weeks. There are two Eagle Scouts who have volunteered their time to paint the games onto the concrete. The Playground Committee was seeking approval to begin demolition of the existing playground structure as soon as their fundraising goal is reached.
Motion by J. Cunniff to authorize the Playground Committee to begin demolition of the current playground structure when they have reached their fundraising goal. Second by R. Lucey. Motion carried 4-0-0
2. Report of the Superintendent
Personnel Update: Dr. Creeden reviewed the most recent personnel changes, which can be found in the packet.
Regionalization Study Update: Dr. Creeden stated that he has received the final report of the Regionalization Study. The report will be referred to the Regionalization SubCommittee for review.
Enrollment Update: Dr. Creeden reviewed the current enrollment numbers and class sizes. Total K-6 = 613, total PK – 6 = 663.
Health & Wellness Planning: The schools have had discussions with the Regional Health Director. There will be two types of flu vaccines released this fall, one will be for the regular flu and one for the H1N1 flu. The new procedures for children with flue call for children to return to school after they have been fever-free for 24 hours.
3. Report of the Director of Finance
Bus Route Update: Steve Clifford reviewed the current bus routes. He explained that the routes are a work in progress, changes are still being made if warranted. There can be three children in a seat, the busses are not overcrowded.
NEW BUSINESS
1. Readiness for School Opening: Dr. Creeden reviewed the schedule for the opening of the 2009-2010 school year. M. Costa stated that there will be a Boo Hoo Breakfast on 9/1 from 9-10:00 after the Kindergarten orientation. Dr. Creeden stated that there will be a staff meeting on Tuesday at noon. Parent Seminars will be held on 9/10 and 9/17.
2. School Committee Planning
School Handbook: Dr. Creeden reviewed the school handbook. Dr. Creeden explained that a policy on Bullying would be added. There will be hyperlinks for Bullying and H1N1 for people reading it online to go to different sites for further information on the topic. Use Policies will need updating as new websites become popular, such as Twitter. It was suggested that NetSmarts come and do a presentation at 6:00pm before Parent Night. This will be looked into.
Motion by R. Brockelman to accept the updated Handbook with discussed addition of hyperlinks for Bullying and Net Usage. Second by R. Lucey. Motion carried 3-0-0.
Community Development Strategy and Commonwealth Capital Application: A copy of the application was reviewed. Dr. Creeden will be meeting with the Town Department heads within 10 days and will have more guidance after that.
School Committee District Plan: Tabled to the September meeting. Wellness will be a large issue to discuss.
3. Policy Development
Enrollment Prior to Residence: Not an issue at this time, as it has been resolved.
4. Correspondence: A copy of Sec. Mgmt.
5. Other: None
D. CONSENT AGENDA:
1. Minutes of Previous Meetings
Minutes of the Regular Meeting of June 3, 2009: Next to Adjournment on page 3, Luc will be changed to Lucey.
Motion by R. Brockelman to accept the minutes of the regular meeting on June 3, 2009 as corrected. Second by R. Lucey. Motion carried 3-0-0.
Minutes of the Regular Meeting of July 29, 2009: Next to Absent: Ron Giovannacci’s name will be removed and moved to Members Present, and Susan Archers name will be added to Absent. Jeanine Cunniff’s name will have a second “n” added where it is missing throughout the minutes. On page 2, under Report of the Finance Director, first paragraph, “but does expect” will be removed, and the surplus amount has been finalized. Page 3, item 3, 3rd paragraph, internet bullying will be changed to internet access.
Motion by R. Brockelman to accept the minutes of the regular meeting on July 29, 2009 with proposed changes. Second by R. Lucey. Motion carried 3-0-0.
Minutes of the Executive Session of July 29, 2009: Next to Absent: Ron Giovannacci’s name will be removed and moved to Members Present, and Susan Archers name will be added to Absent. Jeanine Cunniff’s name will have a second “n” added where it is missing throughout the minutes.
Motion by R. Brockelman to accept the minutes of Executive Session on July 296, 2009 with proposed changes. Second by R. Lucey. Motion carried 3-0-0.
2. Bills and Payrolls:
Motion by R. Brockelman to approve the following as read by J. Cunniff:
BW FY10-05 dated 08/17/2009 $ 12,105.03
BW FY10-06 dated 08/17/2009 $ 16,160.79
BW FY10-07 dated 08/18/2009 $ 6,348.11
BW FY10-08 dated 08/26/2009 $ 38,197.56
BW FY10-10 dated 08/26/2009 $ 34,561.32
Payroll #3 dated 08/13/2009 $ 38,702.16
Payroll #4&1 dated 08/27/2009 $179,212.66
Second by R. Lucey. Motion carried 3-0-0.
E. EXECUTIVE SESSION: Motion by R. Brockelman at 9:28 p.m. to convene the TSC Executive Session for the purposes of negotiations with non-represented personnel and a Special Education privacy matter and to return to the meeting only for adjournment. Second by R. Lucey. Roll call vote held J. Cunniff – yes, R. Brockelman – yes, R. Lucey - yes.
F. ADJOURNMENT – Motion to adjourn at 10:26 pm by J. Cunniff. All were in favor and the meeting was adjourned.
Respectfully Submitted,
Dawn Cobak
Recording Secretary
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